We build AI receptionists and automation systems that answer calls, qualify leads, book appointments, and follow up — even when your team is busy.
Free 30-minute call. You get your call-flow map — no signup needed.
Sarah — New Customer
(555) 214-8890 · 7:42 PM
AC repair — Sarah M.
Tue 2:30 PM · Tech: Luis
Drain clog — James R.
Tue 4:00 PM · Tech: Priya
First ring
Picks up when you can't
Books the calendar
Offers real open slots
Nights & weekends
Covers after-hours calls
Logs every call
Name, number, notes in CRM
Press play and watch the lead card fill in while the call happens. Illustrative sample — your greetings, questions, and slots are set up with you.
Apex HVAC
New customer · After hours
Sample is illustrative. Your greetings, questions, and slots are set up with you.
Live lead card
Auto-filledWhat just happened
One receptionist, every shift covered
Get My Call-Flow MapAnswer & inform
Picks up first ring. Answers hours, pricing, service-area questions.
Qualify & capture
Asks location, problem, urgency. Saves name and number.
Book & cover
Offers real slots. Stays on nights, weekends, holidays.
Route & follow up
Flags urgent jobs. Texts confirmations and reminders.
One flow. Same for every call, every time — even at 2 AM.
Call answered
Picks up on the first ring with your greeting.
Questions answered
Hours, prices, service area — from your info.
Caller qualified
Problem, address, urgency captured.
Job booked
Real open slot offered and confirmed.
Logged & followed up
CRM updated. Texts sent. Urgent jobs flagged.
Tap your trade — the example changes, the system stays the same.
HVAC · Example call
What the AI does next
We don't hand you a voice bot. We connect the entire customer journey — every step below is set up with you.
Phone rings
Call comes in — even at 9 PM on a Sunday.
AI answers
Greets them in words you approved.
Lead captured
Name, number, address saved.
Qualified
Problem and urgency sorted.
CRM updated
Record created — no typing by you.
Appointment booked
Real slot offered and confirmed by text.
Follow-up sent
Reminders, then a review nudge.
Your team sees jobs
Booked work — not missed calls.
System 01 · Voice Receptionist
Problem → You're up a ladder or under a sink. The phone rings out — twice.
AI system → Answers on the first ring with your greeting, asks your questions.
Result → Every caller gets helped — nights, weekends, holidays.
System 02 · Lead Qualification
Problem → Tire-kickers and price-shoppers eat your whole day.
AI system → Asks problem, location, urgency — sorts simply.
Result → You see priority, not a pile of raw calls.
System 03 · Appointment Booking
Problem → Phone tag for two days just to find a time.
AI system → Offers your real open slots, confirms by text.
Result → Jobs land on the calendar while you work.
Today · pick a slot
System 04 · Lead Follow-Up
Problem → A missed call after hours — or a new inquiry nobody chases — becomes your competitor's job.
AI system → Missed calls get an instant text-back; new leads get automatic follow-ups until they book or opt out.
Result → More conversations turn into jobs without you chasing anyone.
System 05 · CRM Automation
Problem → Numbers on paper towels. Details lost between truck and office.
AI system → Every call logged to your CRM with notes attached.
Result → One clean record per customer. Nothing falls through.
Sarah M. · (555) 214-8890
QualifiedAC Repair · 412 Maple St · Today PM · reminders on
System 06 · Custom Workflows
Problem → Intake forms, reminders, review asks — same admin weekly.
AI system → We map your repeat tasks into quiet automations.
Result → Hours back every week, no new software to learn.
✓ Intake forms sent before the visit
✓ “Tech on the way” texts
✓ Seasonal reminders + recall offers sent
System 07 · Review Automation
Problem → Great work ends in silence while competitors collect all the reviews.
AI system → After each finished job, customers get a polite review request by text. Unhappy replies come to you first — privately.
Result → A steady stream of reviews without ever asking awkwardly.
How did Luis do today?
Tap a star to leave a Google review
HVAC
Usual call: “My AC stopped working.”
AI does: asks address + unit type, books next open slot.
Plumbing
Usual call: “I have a pipe leaking under my sink.”
AI does: asks water shut-off status, flags urgent, books today.
Roofing
Usual call: “I noticed a leak after yesterday's storm.”
AI does: asks address + leak or storm damage, books inspection.
Electrical
Usual call: “Half my outlets went out.”
AI does: asks safety details, books diagnostic visit.
Cleaning
Usual call: “How much for a deep clean?”
AI does: asks beds, baths, date — quotes your range, books walkthrough.
Dental
Usual call: “I'd like to schedule a cleaning.”
AI does: offers open hygiene slots, sends forms + reminders.
Med Spa
Usual call: “Do you have Botox openings?”
AI does: answers consult questions, books consult, sends aftercare.
Auto Repair
Usual call: “Brakes squealing — can you look today?”
AI does: asks year/make/model + symptom, books bay time.
Real Estate
Usual call: “Is that listing still available?”
AI does: asks budget + timeline, books the showing.
Landscaping
Usual call: “My yard needs a cleanup.”
AI does: asks size + photos, books a walkthrough.
Garage Doors
Usual call: “My garage door won't open.”
AI does: asks opener vs spring, books same-day repair.
Chiropractic
Usual call: “My back went out.”
AI does: asks pain level, books eval, sends forms.
Customer calls → AI receptionist → qualified lead → appointment → follow-up → your business grows.
We listen to how you work · Week 1
A 30-minute call. Your services, prices, service area, calendar, and how you want calls handled.
We set up your receptionist · Week 2
Greeting, questions, booking rules, and CRM connection. You hear test calls before anything goes live.
We test it hard · Week 3
After-hours calls, tricky questions, full calendar — we fix what sounds wrong.
You go live, we stay close · Week 4+
Calls answered from day one. Call logs in your inbox. Tweak wording anytime.
Set up around your calendar
Your real slots, techs, and service area — not a generic bot reading a script.
You hear it before customers do
Test calls first. Change the greeting or questions until it sounds like you.
Talk to the builder
You work directly with the person who set up your system. No ticket queue.
Works with your tools
Google Calendar, Jobber, Housecall Pro, HubSpot, GoHighLevel — we connect it.
Plain-English reports
Calls answered, jobs booked, missed calls saved. Once a week, one page.
No long contract to start
Month-to-month care after setup. If it doesn't fit your shop, turn it off.
Handing over customer calls is a big deal. Here's exactly how we keep you in control.
You hear it first
Test calls before anything goes live. Nothing reaches customers until you approve it.
Your words, not ours
Greetings, prices, answers — every word comes from info you approve. Change it anytime.
Humans stay in charge
Urgent or unusual calls get flagged straight to you. The AI never guesses on price or safety.
Works with your tools
Google Calendar, Jobber, Housecall Pro, HubSpot, GoHighLevel. No new software to learn.
What the AI will do
What the AI won't do
One-time setup + simple monthly care. Final quote after a 30-minute walkthrough — no surprises.
Every call answered, qualified, and booked — after hours included.
$800 starting setup
For: shops missing calls right now.
Not included: website rebuild, ad spend.
Start With the PhonesFast local site with tap-to-call and online booking.
$500 starting
For: shops whose phones are covered but site doesn't book.
Not included: AI receptionist, CRM setup.
See Website DetailsFree audit call. We map your calls, slots, and tools.
Test calls you approve. You hear it before customers do.
Go-live in 2–4 weeks. Calls answered from day one.
Examples shown are illustrative samples, not client results. Monthly care (hosting, call minutes, tweaks) quoted separately — usually less than one missed job.
Calls forward to your receptionist when you can't pick up — or all the time, your choice. It greets the caller, answers common questions from info you approve, asks your qualifying questions, offers open calendar slots, and logs everything to your CRM.
You set the rules — e.g. “no heat in winter = urgent.” Urgent jobs trigger an immediate text to you with the caller's details while the customer gets a booked slot.
Yes — Google Calendar, Jobber, Housecall Pro, Calendly, or Cal.com. It only offers slots you define, assigns techs the way you do today, and sends confirmation + reminder texts.
It says so honestly, takes a message with the exact question, and flags it for you. No guessing on prices or timelines — those come only from info you approve.
Most shops go live in 2–4 weeks: one call to map your work, one round of test calls for you to approve, then launch. You can change greetings and questions anytime after.
One-time setup (above) plus monthly care covering hosting, call minutes, and tweaks. We quote it plainly on your demo call — most shops pay less than the cost of one missed job.
It won't quote prices you didn't approve, promise timelines you can't keep, or hide calls from you. Anything odd or urgent gets flagged straight to you with the full details.
A 30-minute call where we map your calls, slots, and tools — you keep the map either way. If it's a fit, you hear test calls, approve every word, and go live in 2–4 weeks.
Tell us your trade and your busiest hour. On a 30-minute call we'll map how your calls should be answered, qualified, and booked — you keep the map either way.
No pressure. If it's not a fit for your shop, we'll tell you.
